Terms and Conditions
and data protection

Thank you for your interest in our services. AIHE Academic Institute for Higher Education GmbH attaches great importance to data protection. The website www.afterwork-campus.com can be used without providing personal data. However, if a website visitor wishes to make use of special services offered by our Institute via our website, the processing of personal data becomes necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain consent.

Definition: Once a contingent or subscription has been purchased, the data subject is referred to here as a participant.

The processing of personal data, such as a participant’s name, address, e-mail address or telephone number, will always be carried out in accordance with the Data Protection Regulation and in compliance with the country-specific data protection regulations applicable to AIHE. The purpose of this privacy statement is to inform you of the nature, extent and purpose of the personal information we collect, use and process. It also informs participants of their rights.

AIHE, as the data controller, has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. However, data transmission over the Internet can have security gaps and absolute protection cannot be guaranteed. For this reason, each participant is free to choose whether or not to register with us. There is no alternative.

1. Definitions

AIHE’s privacy policy is based on the terms used by the European Directive and Regulation when issuing the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms we use.

The following are some of the terms we use in this privacy statement:

a)    Personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter “Participant”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b)    Participant

Participant means any identified or identifiable natural person whose personal data are processed by AIHE.

c)    Processing

Processing is any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d)   The data controller or the person responsible for the processing

The controller is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for his or her designation may be provided for by Union or Member State law.

e)   Order Processor

A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

f)     Recipient

A recipient is a natural or legal person, public authority, agency or other body, whether or not a third party, to whom personal data are disclosed. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients.

g)      Third party

Third party means any natural or legal person, public authority, agency or other body other than the Participant, the Controller, the Processor and the persons authorised to process the personal data under the direct responsibility of the Controller or the Processor.

h)   Consent form

Consent is any expression of will, in the form of a declaration or other unambiguous affirmative action, taken voluntarily by the participant for the specific case, in an informed and unambiguous manner, by which the participant indicates that he or she consents to the processing of personal data relating to him or her.

2. Name and address of the data controller

The responsible party for the purposes of the General Data Protection Regulation, other data protection laws in force in the Member States of the European Union and other data protection regulations is:

AIHE Academic Institute for Higher Education GmbH
Business division: Afterwork Campus
Maria-Goeppert-Straße 1
23562 Lübeck
www.afterwork-campus.com

3. Cookies

The AIHE website uses cookies. Cookies are text files that are stored on a computer system via an Internet browser.

Many websites and servers use cookies. Many cookies contain a cookie ID. A cookie ID is a unique identifier for the cookie. It is a string of characters that allows web sites and servers to associate the cookie with the specific web browser in which it was stored. This allows visited web sites and servers to distinguish the user’s individual browser from other browsers that contain other cookies. A specific Internet browser can be recognised and identified by the unique cookie ID.

Through the use of cookies, the AIHE is able to provide users of this website with more user-friendly services that would not be possible without the cookie being set.

A cookie allows us to optimise the information and offers on our website for the user. As mentioned above, cookies allow us to recognise users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter his or her login details each time he or she visits the website, as this is done by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping basket in an online shop. The online shop uses a cookie to remember the items that a customer has placed in the virtual shopping basket.

The participant can prevent the setting of cookies by our website at any time by means of an appropriate setting in the Internet browser used and thus permanently object to the setting of cookies. In addition, cookies that have already been set can be deleted at any time using an internet browser or other software. This is possible in all common web browsers. If the participant deactivates the setting of cookies in the internet browser used, it may not be possible to use all the functions of our website to their full extent.

4. General data and information collection

The AIHE website collects a number of general data and information each time a participant or an automated system accesses the website. This general data and information is stored in the server’s log files. The following information may be recorded (1) the type and version of browser used, (2) the operating system used by the accessing system, (3) the website from which an accessing system comes to our site (referrer), (4) the sub-sites to which an accessing system goes from our site, (5) the date and time of access to the site, (6) an Internet Protocol address (IP address), (7) the Internet Service Provider of the accessing system, and (8) other similar data and information used to avert danger in the event of attacks on our information technology systems.

AIHE does not use this general information to draw any conclusions about the user. Rather, this information is needed to (1) correctly deliver the content of our website, (2) optimise the content of our website and the advertising for it, (3) ensure the long-term functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for prosecution in the event of a cyber-attack. Therefore, AIHE analyzes anonymously collected data and information, with the goal of increasing the data protection and data security of our enterprise, so that we can ultimately ensure the optimal level of protection for the personal data we process. Anonymous server log file information is stored separately from any personal information provided by a participant.

5. Routine deletion and blocking of personal data

The Controller will process and store the Participant’s personal data only for the period of time necessary to achieve the purpose for which it is stored, or as provided by the European Directive and Regulation or any other legislator in laws or regulations to which the Controller is subject.

When the purpose of storage no longer applies or when a retention period prescribed by the European Directive and Regulation maker or another competent legislator has expired, the personal data will be routinely blocked or deleted in accordance with legal requirements.

6. Rights of the participant

a)    Right of confirmation

Each participant has the right, granted by the European Directive and Regulation, to request confirmation from the data controller as to whether personal data concerning him or her is being processed. If a participant wishes to exercise this right of confirmation, he or she may contact our data controller at any time.

b)    Right to information

Any person affected by the processing of his or her personal data has the right, granted by the European Directive and Regulation, to obtain from the data controller, at any time and free of charge, information about the personal data stored about him or her and a copy of such data. In addition, the European Directive and Regulation grant the subscriber access to the following information: the purposes of processing
the categories of personal data processed, the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organisations, where possible, the envisaged duration of the storage of the personal data or, if this is not possible, the criteria for determining this duration, the existence of a right to rectify or erase the personal data concerning him or her or to have the processing restricted by the controller or to object to such processing, the existence of a right to appeal to a supervisory authority if the personal data are not collected from the data subject.

In addition, the subscriber has the right to be informed whether personal data have been transferred to a third country or to an international organisation. If this is the case, the participant also has the right to be informed of the appropriate safeguards in relation to the transfer.

If a participant wishes to exercise this right of access, he or she may contact our data controller staff at any time.

c)    Right of rectification

Any person affected by the processing of personal data concerning him or her shall have the right, granted by the European Directive and the Regulation, to obtain the rectification without delay of inaccurate personal data concerning him or her. The Participant also has the right to request the completion of incomplete personal data, also by means of a supplementary declaration, taking into account the purposes of the processing.

If a participant wishes to exercise this right of rectification, he or she may at any time contact our staff member in charge of data processing.

d)    Right to erase (right to be forgotten)

Any person affected by the processing of personal data concerning him or her shall have the right, granted by the European Directive and the Regulation, to obtain from the controller the erasure of personal data concerning him or her without undue delay where one of the following grounds applies and to the extent that processing is no longer necessary
The personal data were collected or otherwise processed for purposes for which they are no longer necessary.
The participant withdraws the consent on which the processing was based pursuant to Art. 6(1)(a) DS-GVO or Art. 9(2)(a) DS-GVO and there is no other legal basis for the processing.
The participant objects to the processing pursuant to Art. 21(1) DS-GVO and there are no overriding legitimate grounds for the processing, or the Participant objects to the processing pursuant to Art. 21(2) DS-GVO.
The personal data has been processed unlawfully.
The erasure of the personal data is necessary to comply with a legal obligation under Union or national law to which the controller is subject.
The personal data have been collected in connection with information society services provided pursuant to Article 8(1) of the DS-GVO.

If one of the above-mentioned reasons applies, and a participant wishes to arrange for the deletion of personal data stored by AIHE, he or she may at any time contact our employee in charge of processing. The AIHE staff member will ensure that the request for deletion is complied with without undue delay.

If the personal data have been made public and our company, as data controller, is obliged to erase the personal data pursuant to Article 17(1) of the DS-GVO, AIHE will take reasonable measures, including technical measures, taking into account the available technology and the cost of implementation, to inform other data controllers who process the published personal data that the participant has requested those other data controllers to erase all links to the personal data or copies or replicas of the personal data, unless the processing is necessary. The AIHE staff member will make the necessary arrangements on a case-by-case basis.

e)    Right to restrict processing

Any person affected by the processing of personal data of the participant has the right, granted by the European Directive and the Regulation, to obtain from the controller the restriction of the processing if one of the following conditions is met: the accuracy of the personal data is contested by the participant for a period of time sufficient to allow the controller to verify the accuracy of the personal data; the processing is unlawful; the participant objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
The processing is unlawful, the subscriber objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
The controller no longer needs the personal data for the purposes of the processing, but the subscriber needs it for the purposes of the claim.

Exercise or defence of legal claims.
The participant has objected to the processing pursuant to Article 21(1) of the DS-GVO and it is not yet clear whether the legitimate grounds of the controller override those of the participant.

If one of the above conditions is met and a participant wishes to request the restriction of personal data held by AIHE, he or she may at any time contact our staff member in charge of processing. The AIHE staff member will arrange for the restriction of the processing.

f)     Right to data portability

Any person affected by the processing of personal data relating to him or her has the right, granted by the European Directive and Regulation, to obtain the personal data relating to him or her which have been made available to a controller in a structured, commonly used and machine-readable format. He/she also has the right to transmit such data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Article 6(1)(a) of the DS-GVO or Article 9(2)(a) of the DS-GVO or on a contract pursuant to Article 6(1)(b) of the DS-GVO and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

In addition, when exercising the right to data portability under Article 20(1) of the DS-GVO, the Participant has the right to have the personal data transferred directly from one controller to another controller, insofar as this is technically feasible and does not adversely affect the rights and freedoms of other persons.

In order to exercise the right to data portability, the participant may contact our AIHE staff at any time.

g)    Right of objection

Any person affected by the processing of personal data concerning him or her has the right, granted by the European Directive and Regulation, to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is carried out on the basis of Article 6(1)(e) or (f) of the DS-GVO.

AIHE will no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the participant, or for the assertion, exercise or defence of legal claims.

If AIHE processes personal data for direct marketing purposes, the participant has the right to object at any time to the processing of personal data for such marketing purposes.

In addition, the participant has the right to object, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is carried out by AIHE for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) of the DS-GVO, unless such processing is necessary for the performance of a task carried out in the public interest.

In order to exercise the right of objection, the subscriber may contact any AIHE staff member or any other staff member directly. The subscriber is also free to exercise his right to object in the context of the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures using technical specifications.

h)    Automated case-by-case decisions

Every participant in the processing of personal data shall have the right granted by the European Directive and the Regulation not to be subject to a decision based solely on automated processing which produces legal effects concerning him or her or similarly significantly affects him or her, unless the decision (1) is necessary for the entering into (2) is based on Union or national law to which the controller is subject and that law provides for adequate measures to safeguard the rights and freedoms of the participant and his or her legitimate interests, or (3) is made with the explicit consent of the participant.

Where the decision (1) is necessary for the conclusion or performance of a contract between the participant and the responsible person, or (2) has been taken with the explicit consent of the participant, AIHE shall take reasonable steps to safeguard the rights and freedoms of the participant as well as the legitimate interests of the participant, which shall include at least the right to obtain the intervention of a person from the responsible person, to express his/her point of view and to contest the decision.

If the subscriber wishes to exercise any rights in relation to automated decisions, he or she may contact our data controller at any time.

i)      Right to withdraw consent under data protection law

Any person affected by the processing of the participant’s personal data has the right, granted by the European Directive and Regulation, to withdraw consent to the processing of personal data at any time.

If the Participant wishes to exercise his or her right to withdraw consent, he or she may contact our staff member responsible for processing at any time.

7. Legal basis of the processing

Art. 6 I lit. a DS-GVO serves our company as a legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the subscriber is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 I lit. b DS-GVO. The same applies to processing operations that are necessary for carrying out pre-contractual measures, for example in the case of enquiries about our services. If our company is subject to a legal obligation that requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Art. 6 I lit. c DS-GVO. In rare cases, the processing of personal data may be necessary to protect the vital interests of the entrant or another individual. This would be the case, for example, if a visitor were injured on our premises and as a result their name, age, health insurance details or other vital information needed to be passed on to a doctor, hospital or other third party. The processing would then be based on Art. 6 I lit. d DS-GVO. Finally, the processing could be based on Art. 6 I lit. f DS-GVO. Processing operations not covered by any of the above legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or of a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. We are permitted to carry out such processing, in particular, because it has been specifically mentioned by the European legislator. In this respect, it considered that a legitimate interest can be assumed if the participant is a customer of the data controller (Recital 47, sentence 2 of the DS-GVO).

8. Legitimate interests of the controller or a third party in the processing

Where the processing of personal data is based on Article 6 I lit. f DS-GVO, our legitimate interest is the conduct of our business for the benefit of all our employees and shareholders.

9. Duration of storage of personal data

The criterion for the retention of personal data is the relevant legal retention period. At the end of this period, the relevant data is routinely deleted if it is no longer required for the performance or initiation of the contract.

10. Legal or contractual requirements for the provision of personal data; necessity for the conclusion of the contract; obligation of the subscriber to provide the personal data; possible consequences of not providing the data.

We would like to inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual provisions (e.g. information about the contractual partner). Sometimes, in order to enter into a contract, it may be necessary for a participant to provide us with personal data that we must then process. For example, a participant may be required to provide us with personal information if our company enters into a contract with the participant. Failure to provide the personal data would mean that the contract with the participant could not be concluded. Before providing personal data, the participant must contact one of our employees. Our employee will explain to the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.